Schedule tasks

You can automate recurring Ava prompts so that Ava runs them on a set schedule without manual input. For example, you can schedule Ava to summarize your weekly cloud spend every Monday or flag cost anomalies daily. Results are delivered to your chosen Slack channels and stored as conversations you can review at any time.

Each scheduled task has specific behavior, settings, and actions. The behavior is the prompt Ava runs each time the task executes. Settings control how the task is configured, including its summary, Slack destinations, and frequency.

Actions let you control the task after it has been created. You can pause a task without deleting it, resume a paused task, run it immediately outside its regular schedule, or delete it permanently when you no longer need it.

Create a scheduled task

1. Sign in to the DoiT console.

2. Open Ava.

3. Ask Ava to create a scheduled task. For example:

   Create a scheduled task that summarizes my AWS cost anomalies every Monday at 9 AM.

4. Follow Ava's prompts to confirm the task behavior, frequency, and Slack destinations.

Ava saves the scheduled task after you confirm the details. You can update the scheduling and delivery settings at any time.

Open a scheduled task

1. Sign in to the DoiT console.

2. Open Ava.

3. Select the menu icon (

   ) to expand the side panel.

4. Expand Scheduled tasks.

5. Select the task you want to manage.

The task is opened showing the task's settings, behavior, and recent run history.

Task settings

Settings displays the task's configuration:

• Summary: A brief description of what the task does.

• Destination: The Slack channels where Ava delivers the task results. If no destinations are configured, the results are only available in the Ava conversation history.

• Frequency: How often the task runs (for example, daily, weekly, monthly, annually, or a custom interval).

Edit destinations

You can choose which Slack channels receive the task results.

1. In Settings, select Destination to open the destination list.

2. Search for or browse your available Slack channels.

3. Select or deselect channels to update the destinations.

Your changes are saved automatically.

Edit frequency

1. In Settings, select the pencil icon (

   ) next to Frequency. The Edit frequency dialog is displayed.

2. In the Edit frequency dialog, choose a schedule:

   • Daily: Runs every day at the specified time.

   • Weekly: Runs every week on the specified day and time.

   • Monthly: Runs every month on the specified day and time.

   • Custom: Runs at a custom interval (for example, every 3 days or every 2 weeks).

3. Select Update to save.

Edit task behavior

Task behavior shows the prompt that Ava executes on each run. To change the task behavior:

1. In Task behavior, select the pencil icon (

   ).

2. In the Edit task behavior dialog, update the prompt text.

3. Select Update to save.

Note

Ava validates the prompt to ensure it describes a FinOps or cloud cost management task. Prompts that include scheduling instructions, delivery instructions, or unrelated topics are rejected with guidance on how to correct them.

Task actions

The task provides actions for controlling the task.

Pause or resume a task

To temporarily stop a task from running, select Pause. The task status changes from Active to Paused, and Ava skips all scheduled runs until you resume.

To start a paused task again, select Resume. The task returns to Active status and runs on its next scheduled time.

Run a task immediately

Select Run now to trigger the task outside its regular schedule. The run starts in the background, and a new entry appears in the Last runs section when complete.

Delete a task

1. Select Delete.

2. In the confirmation dialog, select Delete to confirm.

Caution

Deleting a scheduled task is permanent and cannot be undone. Ava stops running the task immediately.

View run history

The Last runs section shows the most recent task executions, including:

Column	Description
Status	Whether the run completed successfully or failed.
Date & time	When the run was executed.

To view the full conversation for a completed run, select View conversation. Ava opens the corresponding chat so you can review the results in detail.